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Tuition Reimbursement Program at Hays Medical Center
Eligibility for Participation
All associates currently classified, as regular full time and regular part time that have completed six (6) consecutive months of employment are eligible to receive tuition reimbursement. Full time associates are eligible for tuition reimbursement up to $1,200 per fiscal year. Part time associates are eligible for tuition reimbursement up to $600 per fiscal year.
Associates who receive grants, scholarships or veterans' benefits are eligible to participate but only to the extent that course costs are not covered by these external sources.
Criteria for Approval
Courses must be: a) directly related to the associate's current position or a position to which the associate can progress, b) part of a planned degree program in a field applicable to Hays Medical Center's mission, c) taken on the associate's own time and d) taken at approved institutions including accredited colleges and universities, state or public schools, adult education centers, vocational/technical schools and professional programs.
Administration
An application for each course must be completed and signed prior to the start of the course. Meet with your manager to determine whether the course meets the criteria for approval.
Approval for tuition reimbursement is contingent upon available funding, your needs and relevance of the course to your position or planned degree.
When you submit your application you will provide estimated (or actual, if available) costs for covered expenses (course fees and books). You bear the cost of items including but not limited to: equipment, supplies, parking, application costs, lab fees, test fees, transcripts, late fees, copy costs, insurance, social/activity fees and society/club dues.
You will be reimbursed for approved expenses if you attain a grade of C or higher, or a passing grade if graded on a pass/fail basis, when you submit receipts for covered expenses and an original grade report to the human resources department within (6) weeks following completion of the course. Federal law permits tax-free reimbursement for undergraduate courses.
If your employment terminates within six (6) months after receiving tuition reimbursement you are required to repay the amount of the reimbursement less $1.00 per hour credit granted for each hour worked since completing the course. By signing this application, you agree to authorize a payroll deduction from your final payment of wages and paid time off (PTO), so Hays Medical Center can recover its share of payments made to you, in the event you do not complete your work commitment following completion of the course.
To be considered for education assistance, please contact the human resources department at 785.623.5624 or 785.623.5637.
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